Gmail
Gmail access for inbox search, logistics extraction, draft work orders, and reviewed replies.
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Home
Who Has What
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Operations Snapshot
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Work Orders
Work Order Board
Create Work Order
1. Details
2. Gear
3. Crew
4. Review
Review Draft Work Orders
Review draft work orders before approving them for checkout.
Modify Work Order
Work Order Scan Station
Scan assigned gear out before the job, then scan checked-out gear back in after checkout is finalized.
Ready to scan assigned gear.
Ready to Scan
Select an Approved or In Progress work order.
No checkout work order selected
Select an Approved or In Progress work order to scan checkout gear.
Work Order Archive
Completed and cancelled work orders live here so the main board can stay focused on active operations.
Inbox
Priority Gmail Threads
Owner-only preview of likely booking requests and job logistics.
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Latest Gmail Threads
Recent inbox threads by arrival time, without priority filtering.
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Search Gmail
Search by client, sender, keyword, or date range, then turn the right thread into a draft work order.
Enter a keyword or date range to search Gmail.
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Settings
Owner-only controls for connected services and sensitive app actions.
App Version
Use this when confirming the deployed webapp matches the latest code.
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Google Calendar
Owner-only event creation and crew invite sending.
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External Google Access
Allow specific non-Photagonist Google accounts through the domain gate. The person must still exist as an active Gear Vault user.
Open External Access to load allowlisted emails.
Owner Audit Log
Recent sign-in, Gmail, AI, and Calendar actions performed from Gear Vault.
Open the audit log to load recent activity.
Usage Dashboard
Owner-only workflow counts from Gear Vault actions.
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Inventory
What's Free?
Shows what is not booked between two times. A work order holds its gear from Draft onwards, so anything planned counts as booked.
Pick a date range and choose Check.
Equipment
| Brand / Model | Category | Asset Tag | Serial # | Status | Location | Holder | Actions |
|---|
Transaction History
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Bulk Import Equipment CSV
Asset Tag Duplicate Check
CSV must include asset_tag. Optional columns: category_name, brand, model, serial_number, condition, purchase_date, purchase_price, home_location_name, current_location_name, notes.
Kits
Kit Board
Create Kit
Modify Kit
Select a kit from the Board tab to modify its details and contents.
Crew
Crew Contacts
Crew contacts not loaded yet.
Reports
Report Overview
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Usage Tracking
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Cost Per Use
What each item has cost per job it went out on. Only items with a purchase price are listed. Read it alongside how long you have owned something - six jobs means one thing after a month and another after two years.
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Exports
Users
User Management
Clients & Contacts
The contact book work orders draw on. Contacts are deactivated rather than deleted, so past work orders keep their history.
Client
Contacts
Choose a client to see their contacts.